Guardianship and Trusts Corporation
95 White Bridge Road
Suite 330
Nashville TN 37205
Mission Statement
Guardianship & Trusts Corporation of Tennessee (GTC) exists to serve clients who, by reason of developmental disability, mental illness or other impairment of intellect, are unable to make informed and rational decisions about financial, medical and/or other matters. GTC empowers these clients to live in the least restrictive environment possible by providing financial management and certain other personal services as authorized by the courts and fiduciary documents for persons who may be facing declining physical and mental health and limitations such as poor living conditions, dwindling finances and social isolation.
Leadership
CEO/Executive Director Ms. Dora Mitchell
Board Chair Ms. Carrie Hobbs Guiden
Board Chair Company Affiliation The Arc of Tennessee
History & Background
Year of Incorporation 1983
Organization's type of tax exempt status 501-C3
Financial Summary
 
 
Projected Expenses $329,770.00
Projected Annual Revenue $320,501.00 (2016)
Statements
Mission Guardianship & Trusts Corporation of Tennessee (GTC) exists to serve clients who, by reason of developmental disability, mental illness or other impairment of intellect, are unable to make informed and rational decisions about financial, medical and/or other matters. GTC empowers these clients to live in the least restrictive environment possible by providing financial management and certain other personal services as authorized by the courts and fiduciary documents for persons who may be facing declining physical and mental health and limitations such as poor living conditions, dwindling finances and social isolation.
Background
GTC was founded in 1981 by persons active in the mental health community to serve in various fiduciary capacities (guardian, conservator, attorney in fact and trustee) for persons with mental disabilities without family, friends or others willing or able to assist them. In 1983, GTC was granted a certificate of authority to do business as a non-profit trust company, and is overseen by, among others, the Tennessee Department of Financial Institutions.

 
GTC is appointed by the Court to serve as guardian or conservator of the person, the property, or both of persons who have been determined after hearing to be in need of supervision, protection and assistance due to disabilities of age or other vulnerabilities. GTC's role is to assess and coordinate living arrangements, health care, finances, and legal representation if necessary in the case of a full wardship. In some instances, the client may not require assistance in all those areas. The goal is to protect and assist the client in managing his or her affairs in the way that he or she would if able. Also included in the program are attorney in fact services provided to persons under powers of attorney for health care and / or the finances, at the person's request, if he or she is in need of this assistance and competent to execute such a document, and trust services of smaller trusts provided for persons with disabilities who have no one responsible to serve as trustee.
Impact

Within our guardianship/conservatorship program, to serve persons with disabilities who may be facing declining physical and mental health and limitations such as poor living conditions, dwindling finances and social isolation. 

 Within our trust program, to provide trust beneficiaries with disabilities and their families competent and caring administration of trusts administered in such a way as to enhance other income and benefits available for support.

Two most significant goals for the current year: 

1.     To continue to provide competent and caring fiduciary services to persons without the friends, family or other supports to provide such services.

2.     To continue to work with local support agencies to provide the least restrictive, best care for persons with mental limitations.

Two most significant accomplishments of the past year:

1.     Attained low cost or pro bono legal services for those customers without the resources to find such representations for themselves.

2.     Continued education of staff in fiduciary management.

 

 

Needs
GTC's most pressing needs are:
  1. Endowment to serve indigent clients
  2. Underwriting for indigent program operations 2016 - $15,500
  3. Staff training, continuing education, and conferences - $5,000
  4. Website development - $3,000
Other ways to donate, support, or volunteer Donations also accepted by check. Volunteer opportunities are limited due to the sensitive nature of the organization's services. Please contact GTC and we will be happy to work with you to find the best way for you to become involved in the important work of protecting one of our community's most vulnerable populations.
Service Categories
Primary Organization Category Mental Health & Crisis Intervention / Support NEC
Secondary Organization Category Human Services / Senior Centers/Services
Tertiary Organization Category Public & Societal Benefit /
Areas of Service
Areas Served
TN - Cheatham
TN - Davidson
TN - Dickson
TN - Montgomery
TN - Robertson
TN - Rutherford
TN - Sumner
TN - Williamson
TN - Wilson
For guardianships and conservatorships, GTC serves Davidson County and adjacent counties. As trustee, GTC serves beneficiaries throughout the state.
Board Chair Statement GTC works through its Executive, Clinical Issues, Trusts, Personnel, & Development Committees to give our staff the resources and tools that enable them to provide the critical services our clients need while raising the funds necessary to continue to service the community. Each year GTC has continued to grow due to the staff’s increasing productivity, aggressively soliciting new sources of funding, and accepting heavier caseloads. GTC seeks funding from multiple sources including private gifts, donations, grants, the United Way, and fee motions. GTC’s revenues have consistently increased over the years. The increased experience by our staff enables GTC to seek higher fees and creates the foundation for revenue growth. The talents of our diverse staff and the contributions of our volunteer board give GTC the competitive advantage for continued financial stability in the future. GTC’s guardianship/conservator program provides a safety net for those in our community who often have little or no resources but require significant service and care. The GTC’s trust program provides financial management and investment services to disabled individuals unable to handle their own finances. GTC has excelled in providing these services through active participation of the volunteer board and the increasing talents and expertise of our staff. With increased education, cross-training, and experience, our staff continues to improved their abilities to service the financial, medical, social, and legal needs of our clients.
CEO Statement GTC is a unique organization. For more than 20 years, the agency has operated as the only non profit trust company in the state, and one of the few in the country. In its daily operations, GTC provides financial and personal fiduciary services as attorney in fact, guardian, conservator, and trustee to persons with mental and physical disabilities of all ages, from infants to the elderly. Professional staff members, from various backgrounds, are all Registered Guardians with the National Guardianship Foundation. Board members, which include physicians, nurses, social workers, attorneys, trust officers, brokers, bankers and community volunteers take an active role, allowing for cost efficient services of extremely high quality.
Programs
Description For persons with mental and physical disabilities. We provide coordination of financial management, benefits processing, treatment review and consent, assistance with placement and legal issues, essential to the best outcome for each client.
Budget 275015
Category Crime & Legal Guardians ad Litem
Population Served Mentally/Emotionally Disabled, ,
Description Trusts set up for the benefit of persons with mental and / or physical disabilities. These can be Trusts Under Will or Living Trusts, most of which are Special or Supplemental Needs Trusts. GTC has experience administering these trusts, and with the complicated benefits programs of these persons.
Budget 117863
Category Crime & Legal Guardians ad Litem
Population Served Mentally/Emotionally Disabled, ,
CEO Comments
GTC’s operations are closely supervised by an involved Board of Directors who meet formally and informally and regularly consult with staff between meetings. In most instances, GTC serves as fiduciary by court appointment and is subject to regular reporting and oversight requirements of the courts. As a trust company with its Certificate of Authority from the Tennessee Department of Financial Institutions, GTC is subject to the regulatory oversight of the Department. GTC must also report regularly on its handling of client funds to agencies such as the Veterans Administration and the Social Security Administration.  Where most trust management services are for-profit and can afford to turn down all but the wealthiest clients, GTC has instituted a "Self-Settled Pooled Trust" for qualifying individuals whose funds may not be significant enough to be accepted by such trustees. By pooling these funds, GTC enables the clients to receive professional investment management services at a fraction of the usual cost for such services. 
   Despite a proven record of success, GTC lacks the resources to market its services to clients who can afford to pay the professional fees that keep GTC operating to serve indigent and paying clients alike. 
Board Chair
Board Chair Ms. Carrie Hobbs Guiden
Company Affiliation The Arc of Tennessee
Term Sept 2011 to June 2016
Email cguiden@thearctn.org
Board Members
NameAffiliationStatus
Mr. Chip Blanks Gant Systems, LLCVoting
Ms. Brooks Campany Argent TrustVoting
Mr. Pat Clarke Hilliard LyonsVoting
Ms. Cynthia Gardner Maurer & Gardner, PLLCVoting
Dr. John Gibson Nashville Medical GroupVoting
Mr. Richard W. Heiden RetiredVoting
Mr. Charlie Herrell Department of Labor & Workforce DevelopmentVoting
Ms. Carrie Hobbs Guiden The Arc of TennesseeVoting
Mr. William Keith Kesling Equitable Trust CompanyVoting
Ms. Jennifer Kim Vanderbilt University, School of NursingVoting
Ms. Dora Mitchell Guardianship and Trusts CorporationVoting
Mr. Robert Newman Pinnacle FinancialVoting
Mr. Howard Safer Argent TrustVoting
Mr. Trey Tally Pinnacle National BankVoting
Board Demographics - Ethnicity
African American/Black 1
Asian American/Pacific Islander 0
Caucasian 12
Hispanic/Latino 0
Native American/American Indian 0
Other 0
Board Demographics - Gender
Male 8
Female 5
Unspecified 0
Governance
Board Term Lengths 3
Board Term Limits 0
Board Meeting Attendance % 70%
Does the organization have written Board Selection Criteria? No
Does the organization have a written Conflict of Interest Policy? Yes
Percentage of Board Members making Monetary Contributions 58%
Percentage of Board Members making In-Kind Contributions 100%
Does the Board include Client Representation? No
Number of Full Board Meetings Annually 4
Standing Committees
Executive
Investment
Risk Management Provisions
Accident & Injury Coverage
Automobile Insurance
Commercial General Liability
Computer Equipment & Software
Directors & Officers Policy
Employee Benefits Liability
Employment Practices Liability
General Property Coverage
Medical Health Insurance
Professional Liability
Property in Transit & Off Premises
Umbrella or Excess Insurance
Workers Compensation & Employers' Liability
CEO Comments

GTC’s operations are closely supervised by an involved Board of Directors who meet formally and informally and regularly consult with staff between meetings. In most instances, GTC serves as fiduciary by court appointment and is subject to regular reporting and oversight requirements of the courts. As a trust company with its Certificate of Authority from the Tennessee Department of Financial Institutions, GTC is subject to the regulatory oversight of the Department. GTC must also report regularly on its handling of client funds to agencies such as the Veterans Administration and the Social Security Administration. But fiduciary oversight and responsibility are not the only areas of competence needed; GTC seeks to cultivate board members with experience in fundraising--particularly in major individual gifts as well as foundation grants--to provide the leadership needed to bring existing donors to new levels of giving while overseeing the efforts to increase the donor base. 


 

Executive Director/CEO
Executive Director Ms. Dora Mitchell
Term Start Oct 2008
Email doramitchell@gtctn.org
Experience

Ms. Mitchell, who has been with GTC since 1998; previously serving as Associate Executive Director and Director of Social Service until she became Executive Director in 2008. Prior to joining GTC, she was employed by the Mental Health Cooperative, Nashville. She is a graduate of Cumberland University, where she earned a Master of Science degree in Public Service Management. Prior to that, she received a Bachelor of Science degree in Social Work from Middle Tennessee State University.  Ms. Mitchell has been a National Certified Guardian with the Center for Guardianship Certification since 1999.

Former CEOs
NameTerm
Mr. Harlen Cragon Dec 1989 - Aug 1996
Ms. Paula Reed July 1998 - Nov 2009
Staff
Full Time Staff 3
Part Time Staff 2
Volunteers 13
Contractors 0
Retention Rate 100%
Plans & Policies
Does the organization have a documented Fundraising Plan? No
Does the organization have an approved Strategic Plan? Yes
Number of years Strategic Plan Considers 3
When was Strategic Plan adopted? Aug 2015
In case of a change in leadership, is a Management Succession plan in place? No
Does the organization have a Policies and Procedures Plan? Yes
Does the organization have a Nondiscrimination Policy? Yes
Affiliations
AffiliationYear
Certificate of Banking Authority from the State of Tennessee1983
National Guardianship Association1996
External Assessments and Accreditations
External Assessments and Accreditations
Assessment/AccreditationYear
Certificate of Banking Authority - State of Tennessee1983
Awards
Award/RecognitionOrganizationYear
Heroes in the FightThe Mental Health Association of Tennessee2008
Senior Staff
Title Chief Operations Officer
Experience/Biography B.A., Newcomb College, Tulane University; J.D., University of North Carolina at Chapel Hill. Mrs. Reed practiced law as a staff attorney for Vanderbilt University and later in private practice in the fields of wills, trusts, taxation and general litigation. She served on the Board of Directors of GTC from 1990 – 1998, holding various board offices, until she became Executive Director of the agency in 1998.  Mrs. Reed now serves as Chief Operations Officer. She has been certified as a National Registered Guardian with the Center for Guardianship Certification since 1999.  She has served on various non profit boards, including the Arc of Davidson County, of which she was President of the Board, and the Arc of Tennessee. She has also been an active volunteer with the Junior League of Nashville and her children’s schools. Mrs. Reed is a member of the Nashville Bar Association.
CEO Comments

GTC’s operations are closely supervised by an involved Board of Directors who meet formally and informally and regularly consult with staff between meetings. In most instances, GTC serves as fiduciary by court appointment and is subject to regular reporting and oversight requirements of the courts. As a trust company with its Certificate of Authority from the Tennessee Department of Financial Institutions, GTC is subject to the regulatory oversight of the Department. GTC must also report regularly on its handling of client funds to federal agencies such as the Veterans Administration and the Social Security Administration. Despite a proven record of success, GTC lacks the human and financial resources to market its services to clients who can afford to pay the professional fees that keep GTC operating to serve indigent and paying clients alike.

GTC seeks to increase revenues by offering a key service: management of funds below the threshold of desirability for banks and other trust service entities. Where most trust management services are for-profit and can afford to turn down all but the wealthiest clients, GTC offers a "Self-Settled Pooled Trust" service for qualifying individuals whose funds may not be significant enough to be accepted by such trustees. By pooling these funds, GTC enables clients with more limited resources to receive professional trust management services at a fraction of the usual cost for such services. The Pooled Trust provides a great opportunity to bring in new clients, but we are challenged to develop this program so that it can add to the revenue stream and thereby enable GTC to accept additional indigent wards of the court. There has been little in the way of marketing for this service, and since GTC lacks the personnel and funds to develop a website—let alone funds to place advertisements and personnel to present the concept to target audiences—the opportunity to join the pooled trust remains unknown to most of the target market population.

 
 
Fiscal Year
Fiscal Year Start July 01 2015
Fiscal Year End June 30 2016
Projected Revenue $320,501.00
Projected Expenses $329,770.00
Endowment Spending Policy N/A
Endowment Spending Percentage (if selected) 0%
Detailed Financials
Expense Allocation
Fiscal Year201420132012
Program Expense$279,439$263,292$253,007
Administration Expense$58,604$60,113$71,072
Fundraising Expense$0$0$0
Payments to Affiliates$0$0$0
Total Revenue/Total Expenses0.871.130.98
Program Expense/Total Expenses83%81%78%
Fundraising Expense/Contributed Revenue0%0%0%
Assets and Liabilities
Fiscal Year201420132012
Total Assets$65,339$111,568$64,253
Current Assets$48,261$97,293$50,660
Long-Term Liabilities$0$0$0
Current Liabilities$23,838$26,585$22,137
Total Net Assets$41,501$84,983$42,116
Short Term Solvency
Fiscal Year201420132012
Current Ratio: Current Assets/Current Liabilities2.023.662.29
Long Term Solvency
Fiscal Year201420132012
Long-Term Liabilities/Total Assets0%0%0%
Top Funding Sources
Fiscal Year201420132012
Top Funding Source & Dollar AmountProgram Revenue $231,537Program Service Revenue $306,906Program Service Revenue $263,956
Second Highest Funding Source & Dollar AmountFoundations and Corporations $37,335Individual Contributions $46,865Individual Contributions $47,021
Third Highest Funding Source & Dollar AmountContributions, Gifts, and Grants $25,690Foundation and Corporate Contributions $12,500Foundation Contributions $5,000
Capital Campaign
Is the organization currently conducting a Capital Campaign for an endowment or the purchase of a major asset? No
Capital Campaign Goal $0.00
Capital Campaign Anticipated in Next 5 Years? No
State Charitable Solicitations Permit
TN Charitable Solicitations Registration Yes - Expires Dec 2015
Solicitations Permit
Solicitations Permit 2015
Organization Comments

 GTC receives income from diverse sources including individual donations, foundation and corporate grants, and United Way. Earnings from fiduciary fees, most of which are subject to court approval, account for the greater part of revenues. Due to extensive reporting and oversight requirements, the necessity of frequent court appearances, and the necessity of maintaining a professional and highly trained staff, the services we provide, particularly to the indigent, unavoidably result in substantial administrative costs. Nevertheless, fees charged to those who can afford them remain modest by community standards. The flexibility afforded by the small staff and an active volunteer board have thus far allowed GTC to maintain a modest reserve. Yearly financial results shown on the audit and 990 are calculated according to the accrual, rather than the cash accounting method. Fiduciary work performed for fee-paying clients but not collected for, or in many cases, even billed at the close of the fiscal year are calculated in accrual income for the year as receivables. In some cases, payment on a receivable is not expected for some months or even years. Profit and loss in any given year is in large part a function of the increase or decrease in receivables; consequently, results shown on the audit and 990 do not give an accurate picture of actual cash profits and losses for that year. The GTC Board relies almost entirely on the cash accounting method in making and tracking its budget because it accurately reflects actual results. Operating budget figures shown are calculated according to the cash method and do not necessarily reflect activity in reserve and grant accounts.

GivingMatters.com Financial Comments
Financial figures taken from 990.
Financials completed by CPA Consulting Group, PLLC.
Comments provided by Kathryn Bennett 8/21/15.
Nonprofit Guardianship and Trusts Corporation
Address 95 White Bridge Road
Suite 330
Nashville, TN 37205
Primary Phone (615) 259-3610
Contact Email gtc@gtctn.org
CEO/Executive Director Ms. Dora Mitchell
Board Chair Ms. Carrie Hobbs Guiden
Board Chair Company Affiliation The Arc of Tennessee
Year of Incorporation 1983

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